Plantation Oaks at Ponte Vedra Homeowners Association, Inc.
We would like to thank all that attended November 17th, 2021 HOA meeting which was focused on the 2022 annual budget. After much discussion the budget was ratified at the Meeting.
For those that did not have a chance to attend the meeting, we feel that it is important to highlight and explain the material changes to the Plantation Oaks budget for 2022 verses prior years.
Earlier this year we informed you that Plantation Oaks had engaged Reserve Advisors to perform a capital reserves study. This study will be posted to the website for your review. The study findings indicated that the capital reserves are underfunded for the required future expenditures.
In a community that is 20 years old we can expect various maintenance and potential upgrade items to be required. The study is extensive but there are three items that we will highlight.
The roads will receive a seal coat in 2022. We are reviewing bids and will communicate when this capital project will begin. The estimated cost is $52,000.
The roads will be resurfaced in 2026. The estimated cost is $600,000. This includes the concrete gutters.
The Drainage Association which maintains the drainage for Sawmill Lakes, Odom’s Mill, St Johns Count School District and Plantation Oaks requires reserve and 2022 expense funding. The Plantation Oaks reserve funding requirement is $9,600.
We would like to share a few more facts about the Drainage Association.
The Drainage Association was originally set up by the developers when the three communities, Odom's Mill, Sawmill Lakes and Plantation Oaks were built in the late nineties. It was established to manage the shared drainage system that links all three neighborhoods and is cited in all three communities' governing documents. We do not know why, but the Drainage Association ceased to operate in 2002, with no known assets and lay dormant until being re-established by all three communities this year. The reinstatement of the Drainage Association was triggered by numerous drainage repairs undertaken on Plantation Oaks' land in 2020. The costs of these repairs could have been very significant. The three HOAs, Odom's Mill, Sawmill Lakes and Plantation Oaks are the sole members of the Drainage Association and the costs to maintain the shared drainage system are assessed to the members based on the number of lots on the drained land. Consequently, Plantation Oaks is responsible for 20.4% of the costs.
Now that the Drainage Association is again established, it requires operating and reserve funds. Most of these are transfers from each HOA's existing budget corresponding to the transfer in responsibility. With respect to the sums already paid for the drainage repairs in 2020, Plantation Oaks will receive a refund of $30,976 from the Drainage Association once it is funded.
Based on the above required expenditures and the reserve study recommendation we are required to increase the 2022 dues by $315 per homeowner from $1,800 to $2,115.
The upcoming Board Meeting is December 1st at 6:00PM (Agenda attached) with the lighting ceremony to immediately follow. We will not serve refreshments this year, so please bring your own.
Our Annual HOA meeting will be held on January 26, 2022 at 6:00 PM at the cabana.
We have the following items on the Annual Meeting Agenda:
Capital Expenditures for 2022 – The Amenities Committee will present their recommendation for the tennis and basketball court upgrades
PO Homeowner Lease Rules – This will be share with the community and voted on at a prior board meeting in 2022.
I joined the Board three years ago with one goal, leave the community in a better place than when I was elected. This should be every Board Member’s goal. I believe that we have accomplished a lot over the three years, but there are several projects that I would like to see completed before I step down from the Board. Therefore, I am asking the community for the opportunity to allow me to see these project through as the President for one more term.
I look forward to seeing you at the Annual Meeting and around the neighborhood.
President, Plantation Oaks HOA
June 2, 2021
Plantation Oaks at Ponte Vedra Homeowners Association, Inc.
The Plantation Oaks Board of Directors would like to thank every homeowner for the time and resources you contribute to ensure Plantation Oaks is a neighborhood that we are all proud to live in! Having well-maintained properties throughout the community is a major contributor to the overall enjoyment and helps to retain real estate values for everyone.
Spring has sprung and the warm weather is upon us! The Board is asking all owners to evaluate their homes with fresh eyes. This includes landscaping, as well as exterior maintenance such as pressure washing, mailboxes, driveways and curbs.
The Property Manager will be performing monthly routine inspections to assess and enforce the Associations maintenance standards. Should you have any questions, do not hesitate to reach out.
Please continue reading for a few more Association reminders!
Meetings of the Board of Directors are held on the 4th Wednesday of every month at 6PM. Though meetings of the Board are for business of the Association, all owners are encouraged to attend! The Board appreciates owner involvement.
We Need You!:
Want to see updates to our amenities, including the tennis court? We would LOVE your help to make this happen. We are looking for 3-4 volunteers to join our tennis court/pickle ball/basketball court committee. This will be a short-term project where you are able to provide ideas and influence what upgrades/changes are made as a community. If you are interested, please contact Aubrie Synan, CAM at firstname.lastname@example.org
Remember, any modifications to the exterior of your property require prior written approval from the Architectural Review Committee. This is required to preserve the appearance and architectural integrity of the community. Changes that must be approved include major landscape changes and tree removal, paint colors, fences, play sets, screen enclosures, etc. Architectural Review forms and guidelines can be obtained by visiting the community website(plantationoaks.org). Any changes without prior written approval from the Association may result in a violation notice, and possibly a fine.
It is essential that all owners and residents of the Plantation Oaks HOA abide by all the covenants, rules and regulations. This includes a responsibility and obligation of all owners to perform routine maintenance and repairs to their homes, and lawns, on a regular basis. Compliance helps ensure that Plantation Oaks Homes’ property values remain competitive with neighboring communities, and that the community remains an attractive, well-maintained, safe and pleasant place to live.
All cars should be parked either in driveways or in the parking lot in the front of the community overnight.
In accordance with the Associations Governing Documents, not more than four (4) domestic household pets (two of any one kind) may be kept or maintained at any dwelling. Dogs, cats or other permitted pets shall be kept inside the house, on a leash or within a fenced area on a Lot. Owners, tenants or guests who walk their pets must use a leash and cleanup any defecation made by their pets on any property owned by the Association or another Owner.
Following several complaints and concerns, please be reminded that access to the lagoons must be obtained via the Association easements/property lines and not by neighboring lots. Trespassing can be enforced.